Why Jewelry Dealers Need Specialized Inventory Software
Jewelry dealing is fundamentally different from generic retail. Every piece is unique — a branded Cartier ring has a serial number and certificate, a loose diamond has GIA grading specs, and a Burmese ruby has origin and treatment disclosures that affect value. Generic POS systems and spreadsheets cannot track these details.
WatchManager was built specifically for jewelry professionals. Whether you deal in branded jewelry, loose diamonds, gemstones, or custom orders, the platform tracks every detail that matters — metal purity, total weight, stone specifications, certificate numbers, and certificate PDFs.
From purchase to sale, every piece is organized, tracked, and ready to list on your marketplace of choice.
Three Jewelry Categories, One Platform
Branded Jewelry
Track Cartier, Tiffany & Co., Van Cleef & Arpels, Bulgari, and more. Metal purity, total weight, main stone, certificate number, box, papers, and receipt — all in one record.
Loose Diamonds
Full 4Cs tracking — carat, color, clarity, cut. Plus polish, symmetry, fluorescence, measurements, depth, table, girdle, culet, laser inscription, and certificate PDF.
Gemstones
Ruby, sapphire, emerald, alexandrite, tanzanite and more. Track variety, origin, treatment disclosure, certificate lab (GIA, Gubelin, SSEF, AGL), and dimensions.
Key Features of WatchManager's Jewelry Inventory Software
Per-Piece Records
Every jewelry item gets its own entry with all relevant specs, photos, certificate PDFs, cost, and selling price.
Profit Tracking
Know your margin on every piece. Cost price vs. sale price — profit calculated automatically when you record a sale.
Certificate Management
Attach GIA, AGS, IGI, Gubelin, SSEF, and AGL certificate PDFs to diamond and gemstone records for instant verification.
Custom Jewelry Orders
Track custom orders from quote to delivery — linked diamonds, CAD files, renderings, customer approvals, deposits, and job status.
Status Management
In Stock, Sold, Reserved, On Memo, Assigned to Custom Job — filter your entire inventory by status in seconds.
Diamond Linking
Link loose diamonds to custom jewelry jobs. Track which stones are assigned to which orders — no more lost inventory.
How Jewelry Dealers Use WatchManager Daily
A typical workflow: A loose diamond arrives from a supplier. You open WatchManager, click "Add Diamond," enter the stock number, and fill in the 4Cs, certificate number, and certificate PDF. You upload a photo and set the purchase cost, wholesale price, and retail price — done in under two minutes.
From there, the diamond is visible in your inventory dashboard. You can list it on the public marketplace, share it with your buyer network, or assign it to a custom jewelry order. When it sells, you record the sale and profit is calculated instantly.
For branded jewelry, the process is the same — brand, collection, model reference, serial number, metal purity, weight, stones, condition, box, papers, and receipt — all tracked in one place.
CSV Import — Move Your Existing Inventory in Minutes
Already tracking your jewelry inventory in a spreadsheet? WatchManager includes a CSV import tool with field validation for each jewelry category. Map your existing columns to the right fields and bulk-create all your records at once.
You can also export your entire inventory to CSV at any time for accounting, reporting, or sharing with partners.
Trusted by Professional Jewelry Dealers
"The 4Cs tracking and certificate management is exactly what I needed. Every diamond is organized with its GIA cert — no more digging through folders."
Elena V.
Diamond Dealer
"I track branded pieces and loose stones in one system. The profit tracking tells me exactly what I made on every sale."
Robert M.
Estate Jewelry
"Linking loose diamonds to custom orders is a game changer. I always know which stones are available and which are assigned."
Priya S.
Custom Jeweler
Pricing — Simple and Transparent
WatchManager is available on two plans. The Small Teams at $50/month covers unlimited inventory (watches, jewelry, diamonds, gemstones), sales tracking, profit reports, invoices, and multi-platform sharing. The Premium Dealer Plan at $100/month adds eBay direct publishing, AI price alerts, competitor monitoring, and team accounts.
Every plan includes a 7-day free trial. Applications are reviewed within 1–2 business days.